Company Vehicle Policy by Compare Contract Hire

When a company has only a few vehicles, writing a Company Vehicle Policy may not be the highest priority.

However as your fleet grows you may need to document your scheme.

You also have a Duty of Care responsibility to ensure your Company vehicles are being operated in accordance with the Government legislative guidelines.

So where do you start to document a new scheme and what sorts of things should you consider?

Have a look at the sample Company Vehicle Policy Document below. The questions you need to consider have been documented for your ease and of course, our Contract Hire Partners will be happy to help you fill in the gaps.

Click here to download the document as a pdf file.

The document, through the link above can be used as a template to create your own scheme.
It poses questions you will need to consider when structuring your own policy.
You may also want to add CO2 g/km guidelines to your new policy in line with the Govermnent strategy to reduce emissions.

Introductions, Definitions, Scope and Responsibilities.
Provision of company vehicles.
Fuel policy.
Driver’s responsibilities.
Insurance.
Taxation.
Disposal of Company Vehicles.
Health and Safety/ Environmental Awareness.
Termination of Employment and Withdrawal.
Please note that not all the clauses will be relevant for every business so choose the ones that are right for you.
Remember please this is only a guide and each company will have to tailor their policy to their own requirements.
Your Contract Hire Partner will be able to help you fill in the gaps.
If you choose to use this document as the basis for your own Company Vehicle Policy you accept that Compare Contract Hire cannot be held responsible or liable in anyway for any inaccuracies contained within the document.